Evaluator Information
Evaluator Alphabet
Evaluator | Letter Assignment |
|---|---|
Alex Orozco | BEX |
Carmen Scott | CO |
Edwin (Tali) McLemore | LKY |
Evelyn Escalante | AWU |
Hilda Osuna | GJZ |
Jamie Hammond | RFI |
Mary (Maggie) Stone | M |
Meilani Peleti | SQ |
Rose Marine | DT |
Sasha Moore | PN |
TBD (Hilda and Meilani) | HV |
District Evaluations Office evaluators@sdccd.edu
Website
District Evaluations Office website includes important links and information regarding transcript evaluation, Associate Degree, Certificate of Achievement and IGETC or CSU certification.
Enrollment
Proof of Prerequisites or Corequisites
All prerequisites, corequisites, and enrollment limitations stated in the course descriptions in the college catalog are strictly enforced at the time of registration. Students who do not meet the prerequisites, corequisites, or other limitations documented in the college’s records will not be permitted to register for the course. Students are strongly advised to have all prior college transcripts and other documentation on file well in advance of registration. This will minimize registration delays.
Students may challenge a prerequisite, corequisite or limitation on enrollment. A student may obtain a Petition to Challenge form online via the mySDCCD Support Desk and then select the Petition to Challenge form.
The completed petition, with supporting documentation, must be filed with the college Admissions Office at least 10 working days prior to the start of the primary term/semester.
The District Evaluators are not involved in this process. Students should be referred to the college Admissions Office for additional information.
Transcript Evaluation and Academic Records
Request for Transcript Evaluation (Record Adjustment)
Students will submit all Request for Transcript Evaluations and Petitions via JIRA at https://www.sdccd.edu/students/forms-and-documents.aspx
Counseling/Evaluations Department will verify the following conditions are met:
All transcripts have been received.
View Person Comment Entry, if student folder has been purged, inform the student that new transcripts must be filed.
College Evaluations Office records receipt of the form and General Education Pattern requested on Person Comment Entry and forwards the form to:
District Evaluations Office for transcripts (appropriate evaluator by assigned alpha).
District Prerequisite Evaluators for PFNs (course work prior to 1981).
Request for Transcript Evaluation form is forwarded in JIRA to District Records who will detail the transcripts before forwarding it to the appropriate Evaluator.
Note:
If transcripts have not been received or major and general education pattern are not indicated on the Request for Transcript Evaluation form, it will be Denied in JIRA and returned to the student and Counseling Office.
District Evaluation Office evaluates student transcripts based on major and general education pattern indicated on the Request for Transcript for Evaluation and records course equivalencies in the Course Credit Automated.
District Evaluations Office marks the form as [Complete] in Jira and an email is generated letting the student know the form is complete and an appointment can be made with a counselor.
Note:
If the student decides to change General Education pattern (e.g. local district to Cal-GETC) a new transcript evaluation must be submitted.
Timeframe for Processing Records Adjustments
Transcript Evaluations will be processed in a timely manner from the time of receipt at the District Evaluations Office. The timeframe is dependent on workload; College Counseling and Evaluations Office will be notified of “current” timeframe as it changes.
All transcripts must be on file at the District Student Services Office.
Request for Transcript Evaluation will be processed in order of receipt.
Example:
Person Comment Detail Comment: Transcript Evaluation AA/AS or Cal-GETC sent to District Evaluation Office
Note:
All institutions with U.S. regional accreditation are not considered “foreign coursework” including US Territories: America Samoa, Guam, Northern Mariana Islands, Puerto Rico, U.S. Virgin Islands
Foreign Transcript Processing
Students with Foreign College/University Credits General Process:
External Education status will automatically be marked as [Not Desired].
All foreign college/university transcripts received by SDCCD will be annotated in Person Comment Entry and External Education Comment, indicating if the transcript is/is not comprehensive with the country/college name. External Education status will NOT be changed.
Received transcripts will be imaged in the document imaging system.
Request for Posting Foreign Transcript Credits with a Comprehensive Transcript Evaluation Report
The counselor will assist the student in completing a Request for Transcript Evaluation form.
Counselor will assist the student in completing the Request for Foreign Transcript Credits form.
Both forms must be submitted via JIRA to be forwarded to the District for transcript totaling and course detail processing.
Student Services Assistant/Senior Student Services Assistant signs off on form after posting coursework and the External Education status will be changed to [Received] and forms will forward to the evaluator.
The Request for Foreign Transcript Credits form will be imaged in
Note: If a student has attended other colleges/universities, all transcripts must be received. This process will not be reversed. For evaluation coursework, please see the business process for Request for Transcript Evaluation.
Removal of foreign transcript credits previously evaluated
This process is only for those students that were previously required to submit foreign college/university coursework prior to Spring 2011. Students who submitted the Request for Foreign Credits petition cannot use this process.
Student completes the Request to Remove Transcript Credit from Foreign Institution form.
The form must be submitted via the Jira automated system.
The College Evaluations Office will verify that an AA/AS degree or Certificate of Achievement from City, Mesa, or Miramar has NOT been earned.
If a degree or certificate has been earned, the request will be denied. College Evaluations Office will enter a comment on Person Comment Entry and notify the student.
If no degree or certificate has been earned, the form will be forwarded to the District Evaluations Office.
District Evaluations will remove all coursework entered in Course Credit Automated and External Education, write the country/college name on the form and forward to District Records Office.
District Records Office will reduce the unit values on External Education to zero and change the status to [Not Desired].
If the student earned a degree at the foreign institution, the District Records Office will enter the type of degree in the title on External Education.
District Records will enter a comment on Person Comment Entry: (Country/College Name) coursework removed (# units).
10. Example: Germany coursework removed, 47 units.
11. The Request to Remove Transcript Credit from Foreign Institution form will be imaged in the document imaging system.
Language Other than English (LOTE) Clearance
Domestic High School Transcript
Student will submit Request for Transcript Evaluation with a copy of their United States high school transcript via JIRA.
Note:
If the high school transcript is already saved to the imaging system, student does not need to attach a copy to the JIRA request.
Foreign High School Education
Students with a foreign transcript that has already been translated in English may submit the Request for Transcript Evaluation with the documentation via JIRA.
Students with foreign transcripts that do not have an English translation need to submit the Language Other Than English (LOTE) for out of country education form via JIRA with the original foreign transcript or diploma attached. For help with this process, students are advised to contact counseling.
Note:
The UC Language other than English (LOTE) graduation requirement is not part of Cal-GETC. Upon transfer to UC, a course that is approved to fulfill a Cal-GETC subject area may be used to satisfy the LOTE requirement if it meets relevant UC criteria.
Academic Renewal with Course Repetition
If the student did not meet with a counselor, the staff will enter a comment in JIRA that the student must meet with a counselor, and the petition will be returned to the student.
Note:
Academic Renewal With our Without Repetition requires students to have official transcripts on file, but does not require a transcript evaluation to be processed
Note:
Once the petition for academic renewal is approved, the action is not reversible.
Reinstating Course
Courses from external transcript, including upper division, that were not included may be used in certain situations and is at the discretion of the Deans and Department Chairs over the major. Student must submit a Petition for Modification of Graduation Requirements to the department chair and dean. If the modification is approved, the process of reinstatement will move forward. If the modification is denied, the process will stop.
The process for a course to be reinstated includes the following:
Evaluator completes the Transmittal Notice form and submits the request in JIRA via an internal DES request. Evaluator enters a comment that the transcript is in the document imaging system.
District Office Records staff will adjust the credit totals and enter a comment on the transcript that the course(s) is being reinstated, as well as increase the unit totals and enter the course detail in External Education, and will return the request back to the evaluator.
Evaluator will articulate the reinstated course(s) in the Course Credit Automated, and mark the DES ticket completed in JIRA.
Credit for Prior Learning
Credit for Prior Learning: Credit By Exam, Industry Standard Certifications, and Portfolio
The following types of Credit for Prior Learning (CPL) are submitted electronically via JIRA: Credit by Examination, Industry Standard Certifications, and Portfolios. Students must submit a separate request for each course they wish to apply for.
Student fills out the application for CPL online at https://www.sdccd.edu/students/forms-and-documents.aspx . and must enter the course they are applying for and the method of CPL.
Once submitted, the request will be routed to the College Evaluations office. The staff will verify the form is complete, official transcripts from all other institutions are on file, and that the course is on the eligible CPL list. College Evaluations will forward to District Office Evaluations—the system will send the request to the appropriate district evaluator.
The District Evaluator will review the request to assure all CPL eligibility criteria are met, that the correct method of CPL and the correct grading method have been selected, and will forward the request to the Student Services Analyst.
NOTE:
If the student is not eligible to receive CPL for the course, the evaluator will enter a comment into JIRA why the course is not eligible, and cancel the request. Student will be notified via an email generated by JIRA.
The Student Service Analyst will build the course, enroll the student, and assign the request to the appropriate instructor for the CPL class. The instructor and student will be notified via the system that they can begin the CPL.
The instructor will review student documentation and/or administer an exam, and will issue a grade.
The student will be provided the grade and will be required to accept or deny the credit. If the student denies the credit, the process will stop and the request will be closed. If the student accepts the credit, the request will be forwarded to District Office Records.
District Office Records will enter the grade and add the course to the student’s transcript with CPL and the method—Credit for Prior Learning: Exam, Credit for Prior Learning: Industry Certification or Credit by Exam: Portfolio. Request will be forwarded to the evaluation for verification of entry.
District evaluator will verify that the course(s) was transcribed with CPL and method appropriately, and will complete the JIRA ticket with a comment that the course has been added to the student’s transcript. Student will be notified via an email generated by JIRA.
Note:
If the student denies the credit or if the instructor denies the CPL assessment the Student Services Analyst must be notified to remove the student from the course.
Credit for prior learning: Advanced Placement, CLEP, DANTES, and International Baccalaureate
Student will submit a Request for Transcript Evaluation with their score report attached via JIRA online system at https://www.sdccd.edu/students/forms-and-documents.aspx
College Evaluations staff verifies that the score report is attached, the student is currently enrolled or has enrollment history, and official transcripts from all other institutions are received. If these are not met, the request will be returned to the student. If these are met, the request will be forwarded to District Evaluations.
District evaluator will complete the Evaluations Sheet for Advanced Placement, CLEP, DANTES, and International Baccalaureate for, and forward to District Office Records.
District Office Records will add the “institution” to the student’s External Education with the unit total and return the request to the evaluator.
District evaluator will enter the course detail in External Education, and evaluate the courses in Course Credit Automated. The evaluator will mark the request completed in JIRA. Student will be notified via an email generated by JIRA.
The counselors will be able to see the “institution” marked as [Evaluated] in External Education when the process is complete.
Credit for Prior Learning: Military (DD-214, JST, CC of the Air Force)
All service school transcripts will be sent to the appropriate Prerequisite Evaluator at the District Office Records.
The prerequisite evaluator will review the transcripts for credit and enter the credits into External Education.
Note:
Effective August 1, 2025, U.S. Veterans and active duty U.S. military personnel may be granted one unit of college credit (0.5 units EXSC 140A and 0.5 units EXSC 140B) to fulfill the Exercise Science Activity requirement if service has been continuous for at least six months or students who completed basic training. Copies of form DD-214 or DD-295 or Joint Services Transcript (JST) or CCAF Transcript covering all periods of military service must be on file in the Records Office.
These students will also be awarded 3 units of Health Education in External Education
Note:
Prior to August 1, 2025, Military Credits” were awarded automatically upon verification of at least 6 months of continuous active duty. The credits will meet the district requirements for Health Education and Exercise Science, as well as Area E for CSU Breadth. The credits awarded in External Education will be:
Two (2) Physical activity courses at 1 unit each.
One (1) Health Education course at 2 units
Service Schools” credits will continue to be awarded automatically for a maximum of 6 elective credits of verified Military Courses completed for the associate degree in External Education.
Service Schools credits will be recorded as total units, not individual courses.
The prerequisite evaluator will “fetch” the coursework into the Course Credit Automated, post the credits and mark the “institutions” as Evaluated in External Education.
Add something about MAP here
Awards (Certifcates of Achievement and Degrees) and General Education (Cal-GETC) Certifications
Petition for Modification of Graduation Requirements
Petitions for modification of Graduation Requirements are submitted via the Jira online system.
Students will submit petitions via JIRA online system at https://www.sdccd.edu/students/forms-and-documents.aspx
College Evaluations Office records comment on Person Comment Entry
For modifications, recommendations/approval are as follows:
Major Requirements (including ADTs) - Department Chair/Dean over the Major
For ADTs, the college Articulation Officer will be added as a participant to provide recommendations/feedback in addition
Liberal Arts and Sciences Degrees (City/Mesa)—The Department Chair of the course that is being substituted
District Requirements (including District GE)–College Committee (ASC/ARC/SAS)
For DSPS related substitutions/waivers, requires review by DSPS faculty before being sent to designated College Committee
If the petition is denied by the Department Chair and Dean, the student will be notified via an email generated by JIRA.
If the petition is approved, it will be routed to the appropriate evaluator for processing.
Evaluator approves or denies petition:
If denied, evaluator records comment on Advising Notes and marks the form in JIRA as [Denied]. An email is generated letting the student know the form was denied.'
If approved, evaluator records comment and enters the modification on Advising Notes, enters the modification in Authorize Student Exceptions page and marks the form as [Approved] in JIRA. An email is generated letting the student know the form was approved.
The modification will be applied to the student’s advisement report/ed plan when graduation applications are being processed.
Note:
Transcripts need to be on file, but do not need to be evaluated before a modification of major may be approved; students do not have to complete the course before a modification of major may be approved.
Certificate of Performance
A Certificate of Performance recognizes the attainment of knowledge and/or skill through the successful completion of two or more courses as specified by a department. Certificates of Performance are designed to prepare students for employment, job enhancement and/or job advancement.
Note:
Certificates of Performance are not transcripted and are awarded directly by the issuing department. These certificates are considered a college-level recognition rather than an official academic award recorded on the student’s transcript. As such, the review, verification, and awarding process is managed entirely by the college, and District Evaluations is not involved in processing or awarding Certificates of Performance.
Certificate of Performace forms will be processed in the following manner:
Students will fill out the online form and upload it to JIRA at https://www.sdccd.edu/students/forms-and-documents.aspx
Forms will come into the College Evaluations queue in JIRA
When opening the ticket in JIRA, first you should be able to start the review process and place it in “College EVAL Approval” step:
From here you have four options:
Submit for Dept Review—This is needed if the major requires additional documentation (E.g. Rad Tech, Aviation)
Submit for Mod of Major—This is needed if the student is requesting a modification of the major requirements for the Certificate of Performance. When you place it in this process, be sure to add the Department Chair and Dean as “Approvers” and then click on this step.
Cancel/Withdraw—This step is if the student did not meet the requirements or if the student did not complete the form.
Approved/Entered in CS—This step is used if the student met the requirements, no further action is needed.
If approved add a comment indicating the award in Person Comment Entry in Campus Solutions and click on [Approved/Entered in CS.]
If the application is denied, be sure to enter a comment so the student is aware of the reason why. Additionally, add a comment indicating the denial in Person Comment Entry in Campus Solutions.
Students will be notified once the comment is entered in JIRA and the status is moved to [Denied -> Canceled.]
Note:
District policy requires that all required coursework for a Certificate of Performance be completed within the San Diego Community College District. Coursework completed at other institutions may not be used to satisfy certificate requirements, and course substitutions or course equivalencies from external colleges are not permitted.
Graduation Application: Certificates and Degrees
Official transcripts from all other institutions attended must be on file and evaluated prior to submitting your graduation application.
Students file a Graduation Application online via their Student Portal. Students must have an active college application on file.
Students will receive an email confirmation letting them know the application was received. If students applied for the wrong graduation term, students should email District Evaluations at evaluators@sdccd.edu
District Evaluators will process these applications and change the graduation status as applicable. Graduation Notes will be placed for students missing requirements.
Note:
If a student is applying for a Certificate of Achievement only and all required coursework has been completed within the San Diego Community College District (SDCCD), official transcripts from other institutions are not required to be on file.
If coursework from another institution is being used to satisfy certificate requirements, official transcripts from those institutions must be on file, and a transcript evaluation must be requested for those institutions only.
Evaluators will enter an Advising Note on the student’s record indicating that official transcripts from other institutions are being waived for the purpose of the Certificate of Achievement only.
Students should be notified that if they later decide to pursue a degree, general education certification, or an associate degree, they will be required to submit official transcripts from all other institutions attended and request a comprehensive transcript evaluation prior to applying for the degree or general education (Cal-GETC) certification. (See request for general education certification below).
Graduation Status
Graduation Review Status | Description |
|---|---|
APPL | Applied for Graduation |
APPR | Approved for Graduation |
AWRD | Degree Awarded |
CNCL | Cancelled |
PEND | Pending |
PRNT | Diploma Printed |
REVK | Certificate or Degree Revoked |
RVEW | In Review |
Major Electives: Multiple Degrees
This form is used to distinguish the minimum six-unit difference between multiple degrees as well as particular majors requesting for courses to be selected with the help of a counselor.
Student completes the Major Area Electives form with a counselor
Exception: Business Management majors must obtain the Department Chair and Dean’s signature
The Student/counselor will submit the Major Area Electives form via JIRA online system at https://www.sdccd.edu/students/forms-and-documents.aspx
Evaluator: If the form is filled out correctly with appropriate courses in the major:
Records courses in Advising Notes and applies Authorized Student Exceptions to apply courses in the plan
Marks form as [Complete] in JIRA and an email is generated letting the student know the form is complete.
Note:
If the form is filled out incorrectly with inappropriate courses in the major:
The form is Denied in JIRA and returned to the student for corrections. An email is generated letting the student know corrections must be made by entering in comments in JIRA. Counselors will be notified if they are added as a participant.