Evaluator Information
Evaluator Alphabet
Evaluator | Letter Assignment |
|---|---|
Alex Orozco | BEX |
Carmen Scott | CO |
Edwin (Tali) McLemore | LKY |
Evelyn Escalante | AWU |
Hilda Osuna | GJZ |
Jamie Hammond | RFI |
Mary (Maggie) Stone | M |
Meilani Peleti | SQ |
Rose Marine | DT |
Sasha Moore | PN |
Layne Villanueva | HV |
District Evaluations Office evaluators@sdccd.edu
Website
The District Evaluations Office website includes important links and information regarding transcript evaluation, the associate degree, the certificate of achievement, and general education certification.
Enrollment
Proof of Prerequisites or Corequisites
All prerequisites, corequisites, and enrollment limitations stated in the course descriptions in the college catalog are strictly enforced at the time of registration. Students who do not meet the prerequisites, corequisites, or other limitations documented in the college’s records will not be permitted to register for the course. Students are strongly advised to have all prior college transcripts and other documentation on file well in advance of registration. This will minimize registration delays.
Students may challenge a prerequisite, corequisite or limitation on enrollment. A student may obtain a Petition to Challenge form online via the mySDCCD Support Desk.
The completed petition, with supporting documentation, must be filed with the college Admissions Office at least 10 working days prior to the start of the primary term/semester.
The District Evaluators are not involved in this process. Students should be referred to the college Admissions Office for additional information.
Transcript Evaluation and Academic Records
Request for Transcript Evaluation (Record Adjustment)
Students will submit all Request for Transcript Evaluations and Petitions via Jira at https://www.sdccd.edu/students/forms-and-documents.aspx
The Counseling/Evaluations Department will verify the following conditions are met:
All transcripts have been received.
View Person Comment Entry, if student folder has been purged, inform the student that new transcripts must be filed.
The College Evaluations Office records receipt of the form and General Education Pattern requested on Person Comment Entry and forwards the form to:
District Evaluations Office for transcripts (appropriate evaluator by assigned alpha).
District Prerequisite Evaluators for PFNs (course work prior to 1981).
The Request for Transcript Evaluation form is forwarded in Jira to District Records, who will detail the transcripts before forwarding them to the appropriate Evaluator.
The District Evaluation Office evaluates student transcripts based on the major and general education pattern indicated on the Request for Transcript for Evaluation and records course equivalencies in the Course Credit Automated.
The District Evaluations Office marks the form as [Complete] in Jira, and an email is generated notifying the student that the form is complete and that an appointment can be made with a counselor.
Note:
If transcripts have not been received or major and general education patterns are not indicated on the Request for Transcript Evaluation form, it will be denied in JIRA and returned to the student and Counseling Office.
Note:
If the student decides to change their general education pattern (e.g., local district to Cal-GETC), a new transcript evaluation must be submitted.
Example: Person Comment Detail Comment: Transcript Evaluation AA/AS or Cal-GETC sent to District Evaluation Office
Note:
Any institution with U.S. regional accreditation is not considered international coursework, including U.S. territories: American Samoa, Guam, Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands.
Timeframe for Processing Records Adjustments
Transcript Evaluations will be processed in a timely manner from the time of receipt at the District Evaluations Office. The timeframe is dependent on workload; the College Counseling and Evaluations Office will be notified of the “current” timeframe as it changes.
All transcripts must be on file at the District Student Services Office.
Requests for Transcript Evaluation will be processed in order of receipt.
International Transcript Processing
General Process for Students with International College/University Credits
External Education status will automatically be marked as [Not Desired].
All foreign college/university transcripts received by SDCCD will be annotated in Person Comment Entry and External Education Comment, indicating if the transcript is/is not comprehensive with the country/college name. External Education status will not be changed.
Received transcripts will be imaged in the document imaging system.
Request for Posting International Transcript Credits with a Comprehensive Transcript Evaluation Report
The Counselor will assist the student in completing a Request for Transcript Evaluation form.
The Counselor will assist the student in completing the Request for Foreign Transcript Credits form.
Both forms must be submitted via Jira to be forwarded to the District for transcript totaling and course detail processing.
Student Services Assistant/Senior Student Services Assistant signs off on the form after posting coursework, and the External Education status will be changed to [Received], and forms will be forwarded to the evaluator.
The Request for Foreign Transcript Credits form will be imaged in
Note: If a student has attended other colleges/universities, all transcripts must be received. This process will not be reversed. For evaluation coursework, please see the business process for Request for Transcript Evaluation.
Removal of foreign transcript credits previously evaluated
Note:
This process is only for those students who were previously required to submit foreign college/university coursework prior to Spring 2011. Students who submitted the Request for Foreign Credits petition cannot use this process.
Student completes the Request to Remove Transcript Credit from Foreign Institution form.
The form must be submitted via the Jira automated system.
The College Evaluations Office will verify that an AA/AS degree or Certificate of Achievement from City, Mesa, or Miramar has not been earned.
If a degree or certificate has been earned, the request will be denied. The College Evaluations Office will enter a comment on the Person Comment Entry and notify the student.
If no degree or certificate has been earned, the form will be forwarded to the District Evaluations Office.
District Evaluations will remove all coursework entered in Course Credit Automated and External Education, write the country/college name on the form, and forward it to the District Records Office.
The District Records Office will set the unit values for External Education to zero and change the status to [Not Desired].
If the student earned a degree from a foreign institution, the District Records Office will enter the degree type in the title field on External Education.
District Records will enter a comment on Person Comment Entry: (Country/College Name) coursework removed (# units). For example: Germany coursework removed, 47 units.
11. The Request to Remove Transcript Credit from Foreign Institution form will be imaged in the document imaging system.
Language Other than English (LOTE) Clearance
Domestic High School Transcript
Student will submit a Request for Transcript Evaluation with a copy of their United States high school transcript via Jira.
Note:
If the high school transcript is already saved to the imaging system, the student does not need to attach a copy to the Jira request.
International High School Education
Students with an international transcript that has already been translated into English may submit the Request for Transcript Evaluation with the documentation via Jira.
Students with foreign transcripts that do not have an English translation need to submit the Language Other Than English (LOTE) for out-of-country education form via Jira with the original foreign transcript or diploma attached. For help with this process, students are advised to contact the counseling office.
Note:
The UC Language other than English (LOTE) graduation requirement is not part of Cal-GETC. Upon transfer to UC, a course that is approved to fulfill a Cal-GETC subject area may be used to satisfy the LOTE requirement if it meets relevant UC criteria.
Academic Renewal
Academic Renewal With Course Repetition
Definition
Academic renewal with course repetition is a process that allows a student to retake a course where they previously received a substandard grade (usually a D, F, or NP). Upon successful completion of the repeated course, only the newly earned units and grade are used in the District’s computation of the grade point average. The original grade is not removed, it remains on the permanent academic record, annotated so that the record off all coursework remains legible.
Note the following:
The original substandard grade remains visible on the permanent transcript.
The repeated course must be the exact same course as the one originally taken, not its equivalent.
Eligibility Requirements
To be eligible for academic renewal with course repetition, a student must:
Have earned a substandard grade of D, F, or NP in the original course;
Repeat the course;
If the substandard grade was earned at another accredited institution, have transcripts from all institutions attended officially on file.
Conditions and Limitations
A course in which a substandard grade was earned may be repeated twice for renewal.
The student’s permanent record will be annotated so that all coursework remains legible, ensuring a complete academic record.
Note:
A course in which a grade of C or better was earned may not be repeated unless such repetition is provided for in the official course description or by District policy, or the existence of extenuating circumstances is established by the student. Only the original grade will be used in computing the grade point average.
Academic Renewal Without Course Repetition
Definition
Academic renewal without course repetition is when a student has substandard academic performance that is not reflective of their present demonstrated ability. The student may petition to have a maximum of 30 units disregarded in the District’s computation of all grade point averages.
Eligibility Requirements
To be eligible for academic renewal without course repetition, a student must:
Have transcripts from all institutions attended officially on file;
Successfully complete 15 units at an accredited college or university, with a grade point average of at least 2.0, subsequent to the coursework to be disregarded; and
Have one year elapsed since the coursework to be disregarded was completed.
Conditions and Limitations
All courses taken during the semester/session in which the student reaches or exceeds the 15-unit minimum (above) will be used in computing the 2.0 grade point average.
Once an associate degree has been posted to the student’s academic record, academic renewal without course repetition may only be applied to classes with an evaluative symbol of F.
A maximum of 30 units may be disregarded.
If grade alleviation has already been applied two times for a course, the course is not eligible for academic renewal without course repetition and will remain on the academic record.
If a previous action for academic renewal has been applied to a course, the course is not eligible for academic renewal without repetition and will remain on the academic record.
Academic renewal without course repetition may be applied to substandard coursework from another accredited institution.
Similar actions by other accredited institutions will be honored by not included in the limitations specified herein.
The student’s permanent academic record will clearly indicate any affected coursework and be annotated so that the record of all coursework remains legible, ensuring a true and complete academic record.
Recalculation of the grade point average will be used toward qualification for graduation with honors.
Academic standing for the semester/session(s) will not be adjusted based on academic renewal action.
Once the academic renewal is approved, the action is not reversible.
Business Process
Student submits the Academic Renewal Without Course Repetition petition ia the Jira online system at Forms & Documents | San Diego Community College District
An academic counselor reviews the petition with the student to go over the implications of academic renewal and to confirm that the request meets the conditions and limitations above.
Once reviewed with a counselor, the petition is forwarded to the District Evaluations Office.
District Evaluators, or designee, review the petition to determine whether the student meets the eligibility requirements.
If approved, the student’s academic record is clearly annotated so that the record of all work remains legible, and the student is notified.
Note: if the student did not meet with a counselor, the staff will enter a Jira comment stating that the student must meet with a counselor, and the petition will be returned to the student.
Consistent with standard petition handling, the evaluator marks the form [Approved] or [Denied] in Jira, which generates an email notifying the student of the outcome.
Note Important Transfer Considerations:
Academic renewal only applies to the District’s computation of grade point averages. Some transfer institutions do not recognize academic renewal and may recalculate the grade point average using the original (first-attempt) grade or all grades earned, regardless of an academic renewal action taken at the District.
Students considering academic renewal should consult with a counselor and verify how their intended transfer institution treats academic renewal before submitting a petition, as the action is not reversible once approved.
General Provisions
Note:
Academic Renewal With our Without Repetition requires students to have official transcripts on file, but does not require a transcript evaluation to be processed
Note:
Once the petition for academic renewal is approved, the action is not reversible.
Reinstatement of External Coursework
Overview
Courses from an external transcript, including upper-division courses that were not initially included in the student’s evaluation, may be applied toward the major in certain situations. Their use is at the discretion of the Dean and Department Chair over the major.
To initiate consideration, the student must submit a Petition for Modification of Graduation Requirements to the Department Chair and Dean. If the modification is approved, the reinstatement process moves forward. If the modification is denied, the process stops and no further acation is taken.
Business Process
Once a modification is approved, a course is reinstated as follows:
The Evaluator completes the Transmittal Notice form and submits the request in Jira via an internal DES request, entering a comment that the transcript is located in the document imaging system.
District Office Records staff adjust the credit totals and enter a comment on the transcript indicating that the course(s) is being reinstated, increase in the unit totals, and enter the course detail in External Education. The request is then returned to the evaluator.
The Evaluator articulates the reinstated course(s) in the Course Credit Automated and marks the DES ticket as completed in Jira.
Credit for Prior Learning
Credit for Prior Learning: Credit By Exam, Industry Standard Certifications, and Portfolio
The following types of Credit for Prior Learning (CPL) are submitted electronically via JIRA: Credit by Examination, Industry Standard Certifications, and Portfolios. Students must submit a separate request for each course they wish to apply for.
Student fills out the application for CPL online at https://www.sdccd.edu/students/forms-and-documents.aspx . and must enter the course they are applying for and the method of CPL.
Once submitted, the request will be routed to the College Evaluations office. The staff will verify the form is complete, official transcripts from all other institutions are on file, and that the course is on the eligible CPL list. College Evaluations will forward to District Office Evaluations—the system will send the request to the appropriate district evaluator.
The District Evaluator will review the request to assure all CPL eligibility criteria are met, that the correct method of CPL and the correct grading method have been selected, and will forward the request to the Student Services Analyst.
The Student Service Analyst will build the course, enroll the student, and assign the request to the appropriate instructor for the CPL class. The instructor and student will be notified via the system that they can begin the CPL.
The instructor will review student documentation and/or administer an exam, and will issue a grade.
The student will be provided the grade and will be required to accept or deny the credit. If the student denies the credit, the process will stop and the request will be closed. If the student accepts the credit, the request will be forwarded to District Office Records.
District Office Records will enter the grade and add the course to the student’s transcript with CPL and the method—Credit for Prior Learning: Exam, Credit for Prior Learning: Industry Certification or Credit by Exam: Portfolio. Request will be forwarded to the evaluation for verification of entry.
District evaluator will verify that the course(s) was transcribed with CPL and method appropriately, and will complete the JIRA ticket with a comment that the course has been added to the student’s transcript. Student will be notified via an email generated by JIRA.
Note:
If the student denies the credit or if the instructor denies the CPL assessment the Student Services Analyst must be notified to remove the student from the course.
Credit for prior learning: Advanced Placement, CLEP, DANTES, and International Baccalaureate
Student will submit a Request for Transcript Evaluation with their score report attached via JIRA online system at https://www.sdccd.edu/students/forms-and-documents.aspx
College Evaluations staff verifies that the score report is attached, the student is currently enrolled or has enrollment history, and official transcripts from all other institutions are received. If these are not met, the request will be returned to the student. If these are met, the request will be forwarded to District Evaluations.
District evaluator will complete the Evaluations Sheet for Advanced Placement, CLEP, DANTES, and International Baccalaureate for, and forward to District Office Records.
District Office Records will add the “institution” to the student’s External Education with the unit total and return the request to the evaluator.
District evaluator will enter the course detail in External Education, and evaluate the courses in Course Credit Automated. The evaluator will mark the request completed in JIRA. Student will be notified via an email generated by JIRA.
The counselors will be able to see the “institution” marked as [Evaluated] in External Education when the process is complete.
Credit for Prior Learning: Military (DD-214, JST, CC of the Air Force)
All service school transcripts will be sent to the appropriate Prerequisite Evaluator at the District Office Records.
The prerequisite evaluator will review the transcripts for credit and enter the credits into External Education.
Note:
Effective August 1, 2025, U.S. Veterans and active duty U.S. military personnel may be granted one unit of college credit (0.5 units EXSC 140A and 0.5 units EXSC 140B) to fulfill the Exercise Science Activity requirement if service has been continuous for at least six months or students who completed basic training. Copies of form DD-214 or DD-295 or Joint Services Transcript (JST) or CCAF Transcript covering all periods of military service must be on file in the Records Office.
These students will also be awarded 3 units of Health Education in External Education
Note:
Prior to August 1, 2025, Military Credits” were awarded automatically upon verification of at least 6 months of continuous active duty. The credits will meet the district requirements for Health Education and Exercise Science, as well as Area E for CSU Breadth. The credits awarded in External Education will be:
Two (2) Physical activity courses at 1 unit each.
One (1) Health Education course at 2 units
Service Schools” credits will continue to be awarded automatically for a maximum of 6 elective credits of verified Military Courses completed for the associate degree in External Education.
Service Schools credits will be recorded as total units, not individual courses.
The prerequisite evaluator will “fetch” the coursework into the Course Credit Automated, post the credits and mark the “institutions” as Evaluated in External Education.
Add something about MAP here
Awards (Certifcates of Achievement and Degrees) and General Education (Cal-GETC) Certifications
Petition for Modification of Graduation Requirements
Petitions for modification of Graduation Requirements are submitted via the Jira online system.
Students will submit petitions via JIRA online system at https://www.sdccd.edu/students/forms-and-documents.aspx
College Evaluations Office records comment on Person Comment Entry
For modifications, recommendations/approval are as follows:
Major Requirements (including ADTs) - Department Chair/Dean over the Major
For ADTs, the college Articulation Officer will be added as a participant to provide recommendations/feedback in addition
Liberal Arts and Sciences Degrees (City/Mesa)—The Department Chair of the course that is being substituted
District Requirements (including District GE)–College Committee (ASC/ARC/SAS)
For DSPS related substitutions/waivers, requires review by DSPS faculty before being sent to designated College Committee
If the petition is denied by the Department Chair and Dean, the student will be notified via an email generated by JIRA.
If the petition is approved, it will be routed to the appropriate evaluator for processing.
Evaluator approves or denies petition:
If denied, evaluator records comment on Advising Notes and marks the form in JIRA as [Denied]. An email is generated letting the student know the form was denied.'
If approved, evaluator records comment and enters the modification on Advising Notes, enters the modification in Authorize Student Exceptions page and marks the form as [Approved] in JIRA. An email is generated letting the student know the form was approved.
The modification will be applied to the student’s advisement report/ed plan when graduation applications are being processed.
Note:
Transcripts need to be on file, but do not need to be evaluated before a modification of major may be approved; students do not have to complete the course before a modification of major may be approved.
Certificate of Performance
A Certificate of Performance recognizes the attainment of knowledge and/or skill through the successful completion of two or more courses as specified by a department. Certificates of Performance are designed to prepare students for employment, job enhancement and/or job advancement.
Note:
Certificates of Performance are not transcripted and are awarded directly by the issuing department. These certificates are considered a college-level recognition rather than an official academic award recorded on the student’s transcript. As such, the review, verification, and awarding process is managed entirely by the college, and District Evaluations is not involved in processing or awarding Certificates of Performance.
Certificate of Performance forms will be processed in the following manner:
Students will fill out the online form and upload it to JIRA at https://www.sdccd.edu/students/forms-and-documents.aspx
Forms will come into the College Evaluations queue in JIRA
When opening the ticket in JIRA, first you should be able to start the review process and place it in “College EVAL Approval” step:
From here you have four options:
Submit for Dept Review—This is needed if the major requires additional documentation (E.g. Rad Tech, Aviation)
Submit for Mod of Major—This is needed if the student is requesting a modification of the major requirements for the Certificate of Performance. When you place it in this process, be sure to add the Department Chair and Dean as “Approvers” and then click on this step.
Cancel/Withdraw—This step is if the student did not meet the requirements or if the student did not complete the form.
Approved/Entered in CS—This step is used if the student met the requirements, no further action is needed.
If approved add a comment indicating the award in Person Comment Entry in Campus Solutions and click on [Approved/Entered in CS.]
If the application is denied, be sure to enter a comment so the student is aware of the reason why. Additionally, add a comment indicating the denial in Person Comment Entry in Campus Solutions.
Students will be notified once the comment is entered in JIRA and the status is moved to [Denied -> Canceled.]
Note:
District policy requires that all required coursework for a Certificate of Performance be completed within the San Diego Community College District. Coursework completed at other institutions may not be used to satisfy certificate requirements, and course substitutions or course equivalencies from external colleges are not permitted.
Graduation Application: Certificates and Degrees
Official transcripts from all other institutions attended must be on file and evaluated prior to submitting your graduation application.
Students file a Graduation Application online via their Student Portal. Students must have an active college application on file.
Students will receive an email confirmation letting them know the application was received. If students applied for the wrong graduation term, students should email District Evaluations at evaluators@sdccd.edu
District Evaluators will process these applications and change the graduation status as applicable. Graduation Notes will be placed for students missing requirements.
Note:
If a student is applying for a Certificate of Achievement only and all required coursework has been completed within the San Diego Community College District (SDCCD), official transcripts from other institutions are not required to be on file.
If coursework from another institution is being used to satisfy certificate requirements, official transcripts from those institutions must be on file, and a transcript evaluation must be requested for those institutions only.
Evaluators will enter an Advising Note on the student’s record indicating that official transcripts from other institutions are being waived for the purpose of the Certificate of Achievement only.
Students should be notified that if they later decide to pursue a degree, general education certification, or an associate degree, they will be required to submit official transcripts from all other institutions attended and request a comprehensive transcript evaluation prior to applying for the degree or general education (Cal-GETC) certification. (See request for general education certification below).
Graduation Status
Graduation Review Status | Description |
|---|---|
APPL | Applied for Graduation |
APPR | Approved for Graduation |
AWRD | Degree Awarded |
CNCL | Cancelled |
PEND | Pending |
PRNT | Diploma Printed |
REVK | Certificate or Degree Revoked |
RVEW | In Review |
Major Electives: Multiple Degrees
This form is used to distinguish the minimum six-unit difference between multiple degrees as well as particular majors requesting for courses to be selected with the help of a counselor.
Student completes the Major Area Electives form with a counselor
Exception: Business Management majors must obtain the Department Chair and Dean’s signature
The Student/counselor will submit the Major Area Electives form via JIRA online system at https://www.sdccd.edu/students/forms-and-documents.aspx
Evaluator: If the form is filled out correctly with appropriate courses in the major:
Records courses in Advising Notes and applies Authorized Student Exceptions to apply courses in the plan
Marks form as [Complete] in JIRA and an email is generated letting the student know the form is complete.
Note:
If the form is filled out incorrectly with inappropriate courses in the major:
The form is Denied in JIRA and returned to the student for corrections. An email is generated letting the student know corrections must be made by entering in comments in JIRA. Counselors will be notified if they are added as a participant.
Applications, Petitions and Requests For Transcript Evaluation Submissions
Students will submit graduation applications through their student portal in Campus Solutions.
Request for Transcript Evaluations, Petitions (e.g. Academic Renewal, e.g. Modification of Major, etc.) will be submitted to District Evaluations as follows:
Students will submit all Request for Transcript Evaluations and Petitions via JIRA online system at https://www.sdccd.edu/students/forms-and-documents.aspx.
The following petitions are available:
Academic Renewal with Course Repetition
Academic Renewal without Course Repetition
Credit for Prior Learning (Credit by Exam, Industry Standard Certification, and Portfolio
Major Electives Form
Modification of Graduation Requirements
Request for General Education Certification
Request for Transcript Evaluation
Updated Transcripts Business Process
If the student has taken additional coursework at another institution after a transcript from that institution has already been evaluated:
Course will be evaluated without the need for a new transcript evaluation request.
District Records Office will record new credits on an updated transcript in External Education, stamp [Updated] on transcript, and place transcript (in chronological order) in the To be Detailed basket.
Note:
Coursework will not be updated until the update has been completed in Campus Solutions.
Prerequisite Evaluators will record new coursework and forward an email with a screenshot of the coursework to the appropriate Evaluator (assigned alpha) with “Updated Transcript” typed in the subject line. The college of the updated transcript will be highlighted (click on the Text Highlight Color icon).
Request for General Education Certification
Students will submit a Request for General Education Certification form via JIRA online system at https://www.sdccd.edu/students/forms-and-documents.aspx , students must select full or partial certification.
If Language Other Than English (LOTE) has not been previously met, students should attach appropriate documentation to the general education certification request. For appropriate documentation see LOTE.
Evaluator generates GE pattern to determine if certification is complete. For partial certifications, no more than two (2) courses can be missing.
If the certification is complete, evaluator prepares certification and mails the copy to the university indicated on the form. A comment is notated in Advising Notes specifying if it was a full or partial certification and the school it was sent to. The form is marked as [Complete] in JIRA and an email is generated letting the student know the form was sent.
If a student requests to have the certification completed for a particular institution and then later decides to change to a different institution, the evaluator will send the certification. A comment in Advising Notes will be added by Evaluations.
Request to reissue a diploma
Diploma issued after college started using Michael Sutter
Student submits Process Fees for Reissuing Diploma to College Evaluations Office via JIRA online system at https://www.sdccd.edu/students/forms-and-documents.aspx.
College Evaluation Office:
Verifies degree or certificate.
Advises the student to pay the fee at the College Accounting Office.
The College Accounting Office will process payment and write the receipt number on the form.
Form will be routed to the College Evaluations Office via JIRA.
College Evaluations Office will:
Verify receipt number from College Accounting Office.
Submit the order in Diplomatic for the duplicate diploma.
Michael Sutter Company will send duplicate diploma or certificate directly to student.
If the student has a PFN on file, College Evaluations Office will contact the District Office – records staff (x6924) to print the PFN record to include with the reorder form.
Diploma issued before college started using Michael Sutter
Follow the process above 1-5a.
District Evaluations Office enters the award into Diplomatic
District Evaluations Office notifies College Evaluations Office the award is available in Diplomatic.
Follow the process above 5b-6.
Diploma reissued due to name change
California law requires California community colleges to update the records of students who have legally change their names and/or gender.
Student submits a petition to request a diploma with their legally changed name as reflected in the institutions data system.
Follow the process above 1-5a.
College Evaluations Office verifies the award and notifies District Evaluations Office.
District Evaluations Office enters the legally changed name into Diplomatic.
District Evaluations Office notifies College Evaluations Office that the updated name change to the award is available in Diplomatic.
Follow the process above 5b-6.
Note:
Fees will be waived if the official name change is made within a year of the legal name change.
Letters of Completion
For degrees and certificates not yet posted:
Student requests a Letter of Completion at the College Evaluations Office.
College Evaluations Office Verifies
that a student has applied for graduation in mySDCCD.
District Evaluator verifies completion and enters a [Graduation Note] in Graduation Tracking authorizing the Letter of Completion and notifies the college.
College Evaluations Office issues the letter of completion.
For degrees and certificates already posted:
Student should order official transcripts
OR
College Evaluations Office may prepare a letter of completion. Evaluator authorization not needed.
The Letter of Completion is prepared, signed and sealed, by the College Evaluations Office and mailed to the student.
Deadlines for Evaluations Processes
District Evaluations Office will adhere to all recorded deadlines. Deadlines will be stressed on the Evaluations webpage.
*Exceptions to be processed through the Vice Chancellor of Educational Services
Deadline Date to File Application for Graduation
Spring Graduation: April 30
Summer Graduation: July 31
Fall Graduation: November 15
If the student files the Application for Graduation after the deadline, the petition will be processed for the next term.
See letter of completion
Deadline Dates For General Education Certification
IGETC – Request must be submitted by June 30, to be recorded and mailed by July 15 (No Exceptions)
Deadline to meet UC Fall Admissions – (July 15)
There may be exceptions for Spring admissions
CSUGE – Two-week processing time