Entering Last Known Academic Activity (LKAA) When Dropping/Reinstating Students
Summary
Label | Description |
|---|---|
Business Process | Utilizing New LKAA Page |
Module | Faculty and Staff |
Prerequisites | Student must be enrolled and be receiving Financial Aid or Veterans Benefits (FED box on Class Roster is checked). |
Description | There are two parts of this version of the Last Known Academic Activity Date (LKAA) process:
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Part One: Dropping a student and adding a LKAA Date
Instructions | |
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| 1 | Navigate to the Class Roster from within the Faculty Dashboard by: A.) Selecting the Term B.) Then 5-digit CN for the section C.) Then clicking “Class Roster” Resource Job Aid: Viewing your Class Roster
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| 2 | Within your roster, under the Withdraw column, check the box for the desired FED student. Important Note: A.) If you are processing a drop before the Add/Drop Deadline for the section, the Withdraw column will be labeled as a Drop column. The steps through this job aid are applicable during this period. B.) If a FED student is a no-show and has not participated, they should be marked as Never Attended. The system will automatically assign an LKAA date prior to the start of the class.
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| 3 | Enter the Last Known Academic Activity Date (LKAA) by scrolling to the right of the class roster. Under the Update LKAA column, click on the 
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| 4 | The Class Roster will switch to the Last Known Academic Activity Maintenance page, containing the student’s information. Enter the date (mm/dd/yyyy) into the field or use the calendar icon to select a date.
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| 5 | Once an LKAA date has been entered. You can do the following two actions: A.) Click on the Update/Return button to update or insert the information and return to the class roster OR B.) Click on the Cancel/Return button to not update and return to the class roster.
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| 6 | After clicking the Update/Return button, the Class Roster is displayed again with the date entered in the Last Known Academic Activity column.
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| 7 | Click the Save button at the bottom of the page and select Yes in the pop window to officially withdraw the student from the class section.
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| 8 | Student is confirmed as Withdrawn from Class under the Status Note column.
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Part Two: Reinstating a FED student
Instructions | |
|---|---|
| 1 | On the class roster find the desired FED student for reinstatement and under the reinstatement column, check the box.
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| 2 | Remove the Last Known Academic Activity Date (LKAA) by navigating to the right of the class roster, under the Update LKAA column and click the
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| 3 | Remove the LKAA Date by highlighting the date, deleting it, and clicking the Update/Return button.
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| 4 | After clicking the Update/Return button, the Class Roster is displayed again with the LKAA date no longer visible under the LKAA column for the student.
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| 5 | Click the Save button at the bottom of the page to officially reinstate the student into the class.
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| 6 | Student is officially Reinstated and the status of the Withdrawn from Class is no longer visible.
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| 7 | End of Job Aid
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