Entering Last Known Academic Activity (LKAA) When Dropping/Reinstating Students
Summary
There are two parts of this version of the Last Known Academic Activity Date (LKAA) process:
Part One: Dropping the student and adding the LKAA Date.
Part Two: Reinstating the student and removing the LKAA Date.
Prerequisites:
Student must be enrolled and be receiving Financial Aid or Veterans Benefits (FED box on Class Roster is checked).
Part One: Dropping a student and adding a LKAA Date
Instructions:
Navigate to the “Class Roster” from within the Faculty Dashboard by:
A.) Selecting the Term
B.) Then 5-digit CN for the section
C.) Then clicking “Class Roster”
Resource Job Aid: Viewing your Class Roster
Within your roster, under the Withdraw column, check the box for the desired FED student.
Important Note:
A.) If you are processing a drop before the Add/Drop Deadline for the section, the Withdraw column will be labeled as a Drop column. The steps through this job aid are applicable during this period.
B.) If a FED student is a no-show and has not participated, they should be marked as “Never Attended”. The system will automatically assign an LKAA date prior to the start of the class.
Enter the Last Known Academic Activity Date (LKAA) by scrolling to the right of the class roster. Under the “Update LKAA” column, click on the
icon.
The Class Roster will switch to the “Last Known Academic Activity” Maintenance page, containing the student’s information. Enter the date (mm/dd/yyyy) into the field or use the calendar icon to select a date.
Once an LKAA date has been entered. You can do the following two actions:
A.) Click on the “Update/Return” button to update or insert the information and return to the class roster OR
B.) Click on the “Cancel/Return” button to not update and return to the class roster.
After clicking the Update/Return button, the Class Roster is displayed again with the date entered in the “Last Known Academic Activity” column.
Click the “Save” button at the bottom of the page and select “Yes” in the pop window to officially withdraw the student from the class section.
Student is confirmed as “Withdrawn from Class” under the Status Note column.
End of guide.
Part Two: Reinstating a FED student
Instructions
On the class roster find the desired “FED” student for reinstatement and under the reinstatement column, check the box.
Remove the Last Known Academic Activity Date (LKAA) by navigating to the right of the class roster, under the Update LKAA column and click the
icon.
Remove the “LKAA Date” by highlighting the date, deleting it, and clicking the “Update/Return” button.
After clicking the “Update/Return” button, the Class Roster is displayed again with the LKAA date no longer visible under the LKAA column for the student.
Click the “Save” button at the bottom of the page to officially reinstate the student into the class.
Student is officially Reinstated and the status of the “Withdrawn from Class” is no longer visible.
End of guide.