Readmission Application (Manually)
Readmission Application
This process is to readmit applications who have previously been discontinued after a period on non-attendance.
Students must be in Discontinued status on the Student Program/Plan stack to be a readmission student.
Instructions
Always check the “Student Program/Plan” page to determine the status of the student. If the status is “Active in Program”, they are not eligible for Readmission. Additionally, be sure there is no future dated “Discontinued” row.
Navigate to “Student Admissions”→ “Application Entry” → “Add Application”
“Application Number” field defaults to all zeros. The system will automatically assign an application number at save time. Do not change this field.
“ID” field default value is NEW. Change this field to the student’s current ID number. This must be done so a duplicate ID is not produced for the student.
“Academic Institutions” should default to SDCCD. If not, enter SDCCD.
Enter the appropriate “Academic Career”, g. UGRD.
Click “Add”
Review the student’s “Biographical Details” tab. Make changes as necessary to the student’s address, phone and email.
NOTE: DO NOT make any changes to the National ID (SSN) or the Student’s Name.
To change the address, click on the “Addresses” link on the “Biographical Details” page.
Select the “Address Type” that will be updated by checking the box.
Click on the “Edit Address”
Enter address information on page.
Click “OK”.
Enter the new address information on page. Click “OK”. To complete the address change, click “Submit” to save the changes. This will update the address in the address field and gray out the Submit button.
Continuing on the “Biographical Details” tab, enter the following information:
“Phone” Number—overwrite the new phone number. Once populated, press “Enter” and it will format properly. Be sure the “Preferred” box stays checked.
“E-mail” Address— overwrite the new email address. Be sure the “Preferred” box stays checked.
Click on the “Application Program Data” tab. Enter the following fields in order as listed to populate and/or find appropriate selections.
“Effective Date”—if the application is for a term that has already started, you MUST backdate the application to the appropriate effective date based on the admit term. If the application is for the future, the current date will be appropriate.
“Admit Term”—semester of intent to enroll.
“Academic Program”—Associates or Bachelor. Use magnifying glass for menu selections.
“Expected Graduation Term”—9 terms out from admit date. Ex: 2183 admit date, 2207 expected graduation date.
Enter “Campus”
“Program Action”—leave program action as “APPL” (application).
“Academic Plan”—click magnifying glass for menu selections.
NOTE: entering college code before clicking on magnify glass will display only corresponding college majors; i.e. 1- City, 2- Mesa, 3- Miramar
Default values:
“Academic Load”—leave a Full-Time
“Action Date”—defaults to date you are processing application. Cannot change.
“Career Number”—must default to 0. Do not change.
Click on “Application Data” tab. Enter the following information:
“Application Center”—select “Regular”.
“Admit Type”—click on magnifying glass and select appropriate readmit type from menu. The readmit type of 3 will be most common:
1R—student was originally admitted as first time after high school but never attended SDCCD.
2R—student was originally admitted as new transfer to SDCCD, never attended SDCCD.
3—student is returning to SDCCD after attending in previous term/s.
“Application Date”—this can default to current date.
Click “Save”.
Updating Residency
Please see a Residency staff member to complete this step of the process.
NOTE: This step must be completed in order for the student to be Term Activated.
Matriculating A Student
Navigate to “Student Admissions”→ “Application Maintenance” → “Maintain Applications”
“ID” number
“Academic Institution”—SDCCD
“Academic Career”—not required
“Academic Program Number”—not required but will default
Click “Search”
Select the appropriate application based on “Admit Term” from the “Search Results” list.
Click on the “Application Program Data” tab. Click the add button to add an additional row and enter the following information:
“Career Number”—be sure career is set to 0. If not, the application will create a new career number and a new Program/Plan stack.
“Effective Date”—if application is for a term that has already started, you MUST backdate the application to the appropriate effective date based on the admit term. If the application is for the future, the current date will be appropriate.
“Effective Sequence”—if backdating, change the effective sequence to 2. If using the current date, the effective sequence will update to 2 automatically.
“Program Action”—enter MATR (matriculation). Or click on the magnifying glass to select MATR from the menu. When you enter an action of Matriculation, the Create Program button appears.
Click on “Create Program”. You must click Create Program to create a record for this person in PeopleSoft Student Records.
When you matriculate the applicant and click “Create Program”, the component is saved, and all fields become unavailable (grayed out) for input because this person now belongs to “PeopleSoft Enterprise Records”.
To verify the readmission application has processed correctly, go to the student’s “Program/Plan Stack” (Records and Enrollment > Career and Program Information > Student Program/Plan). Verify the student is “Active in Program” on “Career 0”.
Congratulations! You have successfully readmitted a student.
End of Job Aid.
To continue on to Term Activation, if necessary, please refer to the “Term Activate a Student” job aid.