How to Process a Continuing EOPS Student

Upon receipt of an EOPS application (online or in-person).

Navigate to: MIS/320 Reporting → MIS Data Collection → Student EOPS Data

Open

Open

You will be prompted to search for a person.  To ensure that the student is a continuing student, please type in their student ID in the EMPLID field, the campus you are at in the campus field, and then click on "Search"

You should see a list of values.  Values were converted from 2015 - 2018 academic years. Look for the Reporting Term from the previous primary semester

Click on the row to bring up that semester's EOPS entry

In the previous semester's entry, make note of the Term of Acceptance and Eligibility Factor.  You will need to re-enter this in the new semester row.

Towards the bottom of the page, click on "Add"

Type in the CSID (EMPLID).  The system will default the appropriate campus based on their financial aid application and their student education plan.  Then enter in the reporting term you will be processing the student in.  

Terms Are:

2187 - Fall 2018
2193 - Spring 2019
2195 - Summer 2019

Click on Add.

You should see the EOPS page for the semester you just created as shown below.

Enter in the original Term of Acceptance and the Eligibility Factor from the previous semester.  Then click on Save to create your entry.  

 You may see a warning message if the student is not enrolled in any units.  This message is just to notify you that the student is not enrolled in the reporting term.

There will be two things you need to do here:

1. Check to see if the student was invited to apply to EOPS.  If so you will need to complete the checklist item.

2. Add the XECONT checklist to invite them to attend orientation for continuing students.

To process the student, click on the 3C Status tab and look for the XAPPN checklist item.  The status should be "initiated" which indicates the application has not yet been received.

If you do not see the checklist item, the student was not yet invited to EOPS.   This might indicate that they did not submit a FAFSA application, or at the time was not pre-screened to be eligible for EOPS (e.g. not a California Resident).

Click on the XAPPN checklist item code.

 Be sure you enabled pop-ups in your browser for the next step to work.

You will be brought to the checklist item in Campus Solutions.  In the Status box, change the status to "Completed" for processing to occur if they still qualify.

Click on "Save"

In the EOPS page, click on the checklist iconto create a new checklist for the student.  This is located in the top right section of the page. 

You will be prompted to enter in your checklist in a new window.  

1. Enter in GEN as the administrative functions

2. Type in XECONT as the checklist, this is the EOPS: Continuing App Processing checklist

3. Click on Checklist Management 2 to verify

If the student already completed orientation, you can go ahead and mark it as "completed" otherwise, you may change the due date if needed.  Note: you will also need to change the due date in Checklist Management 1

Click on Save

To verify, click on "Return to Search" and bring up the student record again to see the updated information.

click on the EOPS Information tab to enter in appropriate comments if needed.

The student should now appear on the EOPS Technician report for reviewing applications.