CCCAPPLY Non-Credit Application

Business Process

College of Continuing Education Admissions

Module

AD - Admissions

Description

This job aid is to be used by staff for guiding students in completing the CCCApply Non-Credit application. 

To create an application for admission or readmission, visit the CCCApply website:

https://www.opencccapply.net/gateway/apply?cccMisCode=076&nonCredit=true

Click Create a New Account for students without a CCCApply account

Click Sign In for students with a current CCCapply account

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To use the Sign In Option:

Enter an Email or Mobile phone

Click Next

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Enter Password

Click Sign In

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Upon Sign In, the student will be directed to the My Applications page.

The student will have completed Part 1 of the application process.

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Create New Account Option: Most students will be using this option.

Enter Email address

Click Email My Security Code

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NOTE: Students will need to sign into their email account to retrieve the Security Code emailed to them.

Email will come from no-reply@cccmypath.org

Copy the Security Code from the email and enter in the Security Code field.

Then click Verify Email

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Under Create Profile, there are three areas to be completed:

1. Enter Primary Phone Number and select Phone Type

NOTE: Primary Phone is optional. If the student does not have a phone, this can be left blank.

2. Check the box to agree to the Terms of Use

3. Complete the Homeless question

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Depending on the answer to the Homeless question, the screen will vary.

If the answer is Yes, no address fields will appear and is not required. Click Next to move to the next section.

If the answer is No, an address is required. Enter the following information:

• Zip Code

• Street 1

• Street 2, if necessary.

NOTE: The City and State fields will automatically populate based on the Zip Code.

Click Next when all required fields are complete.

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Complete the Personal Information section.

• Legal First Name

NOTE: this field is not required. However, if left blank, the student’s application will error and cause a delay in processing. Be sure this field is not left blank.

• Legal Middle Name

• Legal Last Name

• Suffix, if using

• Preferred Name: this is not required. If used, this name will appear on most Campus Solutions pages and class rosters.

• Date of Birth

When all fields are complete, click Next.

NOTE:  If the student does not have a First Name, have them enter their Last Name in both the First Name and Last Name fields.

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The student will be prompted to create a Password.

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The student will be directed to the My Applications page.

The student has completed Part 1 of the application process.

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To begin Part 2 of the application process, click on Start a New Application.

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Under Enrollment Information, the student will select the following:

1. Term Applying For

2. Educational Goal

3. Intended Major or Program of Study

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1.Term

Select the term the student wishes to apply for from the drop-down menu.

NOTE:  it is best to have the student select the current term, in this example, this would be the Fall term.  If the student selects Spring, then changes their mind and wishes to take Fall class, their admit term will need to be adjusted by the Office of Admissions and Records office and will cause a delay in registration.

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2. Educational Goal

Select an Educational Goal from the drop-down menu.

NOTE:  the selection will not affect the student’s application.

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3. Intended Major or Program of Study

Select an Intended Major or Program of Study from the drop-down menu.

NOTE:  only one major can be selected during the application process.  If the student wants more than one major, be sure to select the major with the most enrollment requirements first.  For example, if the student wants Account Clerk and ESL, have the student select ESL, as there are more enrollment requirements.

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When all fields are complete, click Continue.

The student will be directed to the Profile information page.

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On the Profile information page, the student will need to complete the Previous Name and Current Mailing Address sections.

Previous Name

Most students submitting this application will be new students to Continuing Education. They will not have a Previous Name in Campus Solutions. Those students will click No.

If the student is a Returning student and used a Previous Name in Campus Solutions, click Yes and enter the exact Previous Name used.

NOTE:  the previous name entered cannot be the same name the student is using on the application. If they do, they will receive an error message on the application.

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Current Mailing Address

Check the box to indicate the Mailing and the Permanent Address in CCCApply are the same.

If the student uses a different Mailing Address, such as a PO Box, than the Permanent Address used when creating their CCCApply account, enter that address in the fields provided.

NOTE: if both the Permanent and Mailing address are outside of California, the application will error upon submission.  Only residents of California are allowed to submit an application to Continuing Education.

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Once the Previous Name and Current Mailing Address answers are complete, click Continue.

The student will then be directed to the Education page.

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On the Education page, the student will need to answer the following three questions:

1. College Enrollment Status

2. High School Education

3. Current or Most Recent High School Attended

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1..College Enrollment Status

Select the College Enrollment Status from the drop-down menu.

NOTE: it is recommended to select the following options from the menu:

• First-time student in college (after leaving high school)

• Adult school student in a high school diploma or equivalency program (for CEHS students)

BEWARE: If any “returning” or “have attended another college” options are chosen, additional fields requiring previous college information will appear. Previous college information is not required by Continuing Education and will not appear on the student’s record.  It is recommended to have the student not use these options.

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2. High School Education

Select High School Education from the drop-down menu.

NOTE: additional information, such as graduation date, will be required after the selection is made.

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For example:

If the student chooses Received high school diploma from U.S school, the student will need to complete the following:

• Graduation date

• Did they graduate in California (required to complete the application but will not affect the students application)

• Did they attend high school in California for three or more years (required to complete the application but will not affect the students application)

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3. Current or Most Recent High-School Attended

Select Current or Most Recent High-School Attended from the drop-down menu.

NOTE: additional information, such as Country and State of school and name of high school, will be required after the selection is made.

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For example:

If the student chooses, I attended high school, the student will need to complete the following:

• State

• High school name

Choose the State from the drop-down menu. California is listed at the top.

Begin to type the name of the high school in the field provided. High school names will begin to appear. The more letters of the high school’s name that are entered the better. Once the high school is located, select it by clicking on the name.

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If after searching for the high school and the name is not found, click My school is not in the list. The student will then be prompted to enter the School or Organization name and the City.

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After all high school information is entered, click Continue.

The student will be directed to the Needs and Interests page.

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On the Needs and Interests page, there are four sections to complete:

1. Main Language

2. Financial Interests

3. Athletic Interests

4. Programs and Services

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1..Main Language

Select whether the student is comfortable reading and writing English. If they are not comfortable, be sure to select No. This will provide the student with additional resources.

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2. Financial Assistance

Select answers to the two Financial Assistance questions. Because the Clear Selection option is listed, this means the question is optional. If the student chooses not to answer the questions, it will not affect their application.

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3. Athletic Interest

Even though Continuing Education does not offer sports, this question is required by the state. Students can select No. It will not affect their application.

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4. Programs and Services

Select any Programs and Services a student might be interested in. Some may not be applicable to Continuing Education, but the information may be used at a later time. This question is optional, so selections are not required and will not affect the student’s application.

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When all questions are completed, select Continue.

The student will be directed to the Demographic Information page.

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There are four sections on the Demographic Information page.

1. Gender/Transgender

2. Dependents

3. Parent/Guardian Education Levels

4. Race/Ethnicity

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Gender/Transgender

This question is optional. Answers can be left blank, or the student can select Decline to State from the drop-down menu.

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Dependents

Select Yes or No, if the student has children under the age of 18. 

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Parent/Guardian Education Levels

Select an Education Level for each Parent or Guardian from the drop-down menu.

NOTE: there are options available if the student does not know, or no Parent/Guardian raised them.

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Race/Ethnicity

Select Race/Ethnicity from the list available. Once a selection is made, more options become available for selection. More than one option can be selected.

NOTE: this question is optional if the student does not want to disclose their Race/Ethnicity.

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Once all four questions have been completed, click Continue.

The student will be directed to the Supplemental Questions page.

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On the Supplemental Questions page, the student will need to indicate their Marital Status.

The student has three options:

1. Single

2. Married

3. Decline to State

4. Once the Marital Status questions is complete, click Continue.

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Once the student completes all the application questions, they are directed towards the Submission page.  Beware, the application is not yet complete.

Review Your Responses

The student is able to click on Review My Application to review all answers.  Changes can be made by clicking on Edit on each section that needs to be changed. Or the student can click on any section on the blue box to go back to that area to change an answer.

The student can save their application by clicking on Save as PDF.

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Request to Consent to Release Information

This question is to allow the State Chancellor’s Office access to the students’ information for reporting purposes.

Click either I consent, or I do not consent. 

NOTE: If the student selects, I do not consent, it will not affect their application.

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Submit Your Application

Check both boxes to confirm application information.

Once both boxes are checked, the Submit My Application becomes available to click.

NOTE: once an application is submitted, changes cannot be made.

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Application Confirmation

On the application confirmation page, the student will be able to view their CCCID number, their Term of Admission, and their 8-digit Confirmation number. 

NOTE: the Confirmation number will be emailed to the student after submission of their application. Keep this number handy in case their application is delayed.

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The Application is now complete. 

Applications are processed every hour beginning at 8AM to 10PM, every day of the week.  If students do not receive an admissions email from San Diego College of Continuing Education within one business day, have them submit a help desk ticket.

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If a student is homeless, they will click Yes on the Homeless indicator when creating their CCCApply account.

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On the Current Mailing Address page, if the student does not have an address, click “I have no current mailing address because I am currently homeless”.

If the student has a PO Box, complete the address fields.

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My Applications

On the My Applications landing page, the student can view specific details about their account and previous applications they have submitted, even different schools that they have applied to.

Start a New Application link will take the student to the application.

Under the Account Information section, the student can view their personal information, and update if needed, by clicking on the Edit My Account link.

Under the Submitted Applications section, the student can view all previously completed applications by clicking on the eye icon, under View Application.

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Edit My Account

When the student clicks on Edit My Account, updates to the following can be completed:

• Phone Number

• Email Address

• Legal Name (First, Middle, Last)

• Suffix

• Address

• Date of Birth

NOTE:  If a student changes their name on their CCCApply application, but does not change it formally in Campus Solutions, their application will Suspend because their name does not match. Additionally, be sure to remind the student not to leave the First Name blank. This will create an Error in Campus Solutions and delay their application.

Click Save when all new information has been entered.  

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Any time before an application is officially submitted, a student can pause their application, and sign out of the application page.  All application information will be saved.

Upon Sign In, the student will see an In-Progress Applications section. 

• To Resume an application, click on the pencil icon.

• To Trash the application, click on the trashcan icon. 

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