Processing Transcripts Through Raptor

Navigate to External Education.
(Navigation: Records and Enrollment > Transfer Credit Evaluation > External Education)

Enter the student ID number in “ID” field and click “Search”.

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Click on the “Raptor Launch” tab.

Check and ensure that the External Org matches the transcript you are loading.
In this example, we are looking at a transcript from University of California, Merced and External Org on the page shows University of California, Merc, we are looking at the correct school.

If another school appears, toggle the top arrows on the right corner of the page.

Once you have the right school, click on the Raptor icon.

A new window pops up. (Ensure that your pop-up blocker is disabled.)

Ensure that “External Org” and “Student Id” are matching what you are verifying.
The "External Org" on this page should match with the "External Org ID" on the last page. 

Before you upload any document into Raptor, you should select the correct template. 
If you know the template you need, click on the blue link with a magnifier to select the template you need. 
If a template is not available or if you are unsure, click on the blue link with a magnifier to select "Raptor Default Logic". 

Select "Use Raptor Default Logic". This is usually the standard template to use. 

Now that "Raptor Default Logic" is selected, click on "Upload Document" to start processing. 

A window should then pop up.
Select the transcript you are processing and click "Open". 

Uploaded transcript should appear on the left panel. 

Leave these boxes blank. 

If the transcript is a "two-columned" transcript, click on the divider line and drag it to create two columns on the transcript. This will help Raptor to read the data better. 

Here is an example: 

When ready to process, click on "Process File". 
Note: Do not click on "Process File" multiple times as this will create duplicate courses. 

The process should take less than 5 seconds. View the right panel for uploaded data and begin validating. 

Note: Click on  to show what was and was not processed to the right panel. 



Note: If the transcript has less than 5 courses, Raptor will send a message. Click "Yes" to confirm or "No" for Raptor to suggest "alternatives". 

Click on "See alternatives" to select other options that Raptor offers from the scan. 

Click on the arrow to scroll through the options. Click on the cross if you wish to exit. 

Note: Once you click and select a different option, it will replace all contents (courses) in the grids. 

There are tools that help you to view the transcript better.
Click on the magnifier, and it zooms into the document.

When the magnifier is turned on, move your cursor above the transcript. You should now see a zoomed-in version of the transcript.
Verify that the “YEAR”, “TERM”, “SUBJECT”, “CATALOG”, “TITLE”, “UNITS”, and “GRADE” are reflecting what shows on the transcript. 
To turn off the magnifier, click on the magnifier again. 

Another tool to magnify the transcript is to select “Switch to Edit Mode”.
It is highly suggested to select the horizontal option so that you can see the data table and the transcript at the same time.

In the "Edit Mode", it also removes the transcript background for better viewing. 
To exit, click on the cross. 

To make edits to the processed data, here is a quick guide: 

• To add a missing row, right-click where you wish to add the row. and select "Insert a new row before" or "Insert a new row after". 

• To delete a row, right-click on the row you wish to delete, and select "Delete selected row".
  
  
  

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To make corrections to the text fields, double click in the text field that you wish to make the correction.
A black border would then appear to confirm your selection.
Begin typing to make the correction.
When the correction is complete, click anywhere outside of the text field. 

Everything on Page 1 is now loaded.
Scroll down and see the total number of pages.

In this example, it shows that there are 2 pages in total, and we processed Page 1/2. 
When you are done verifying and correcting Page 1/2, we need to also process Page 2/2. 

Click on the arrow on the right to view the next page.

We are now on Page 2/2.
If this is the key/legend page – it does NOT need to be processed. 

If everything looks correct, click on “Push to PS”.

The page should now return to the External Education page in Campus Solutions. 

Ensure that you are looking at the right External Org. If there are multiple External Org. on the student, you will return to the first page. 
Click on the arrows to navigate back to the right External Org. 

If everything is correct, click "Save" to save your work.